Students

Hiring any staff, Special Consultant or Casual Worker for a sponsored award is a collaborative process between the Principal Investigator (PI/PD), the PI's/PD's School Administrative Manager (AM), Human Resources (HR) and ORSP. The PI/PD should consult with the AM in his/her division or school for guidance on the hiring process.

These guidelines are intended to provide information about student employment at Sonoma State University for Student Assistants (Regular or Bridge), Work Study Student Assistants, and International Student Assistants. Please contact Human Resources, 664-3100, if you require additional support or have questions that are not covered by the guidelines herein.

This information does not cover Instructional Student Assistants, Teaching Assistants, or Graduate Assistants. For more information regarding Instructional Student Assistants, Teaching Assistants, or Graduate Assistants, please contact the Faculty Affairs, 664-2192.

Identify Student Employment Need: Based on the requirements, terms, and conditions of an award agreement, the Principal Investigator/Project Director (PI/PD) should work with their Project Administrator to identify potential student employment needs. 

Once a student employment need has been identified and it is agreed that the award allowed for the student position, the PI/PD should follow the SSU Student Assistant Employment Guidelines and contact the appropriate Administrative Manager to obtain guidance on the next steps of the hiring process. 

Staff Oversight & Management: While outside the scope of these procedures, it should be noted that oversight of student employees should be a high priority for PI/PD. Faculty PIs/PDs cannot serve as appropriate administrators. However, PIs/PDs must be able to confirm that the student employee working on the PI's/PD's project have expended effort consistent with the number of hours/days for which the employee is being paid. 

All other responsibilities related to the management of student employees (including pay rate increases, reclassification, evaluation, discipline, termination, etc.) should be handled by the student employee's appropriate administrator in collaboration with HR.